Electronic Archiving Management: Road To Digitalization

Code : 4/18

Why Attend This Training Course?

Any document management project, whether for a public or private archive, needs to incorporate digitalization as an essential instrument to achieve an effective and secure electronic file management system. Digitalization and Electronic Archiving as a discipline, addresses the issues and trends in document and records keeping in the digital age. This involves web archiving, personal information management and managing records in digital repositories. Hence, it covers the essential elements to know to tackle a project of digitalization and archiving of digital data, in particular, security techniques, the risks and the legal and regulatory issues of such a project, without forgetting the contractual and insurance aspects.
Digitalization and Electronic Archiving, as an Information Security discipline helps you to better manage personal information and records in the digital repositories effectively and securely which is crucial

What Is The Training Course Methodology?

This training course methodology depends on enabling participants to interact and exchange experiences, explore their competencies and achieve their career aspirations, using forward-thinking training arts, such as theoretical lectures and/or open discussion to exchange opinions and experiences, scenarios, innovative thinking brainstorming. Participants will receive an agenda including training material as a reference, in addition to some extra notes and booklets. 

Who Should Attend This Training Course?

This training course is designed for:
  • Office managers and workers in admin and secretary at all its different levels
  • Public relation and employees affairs who are working in both the public and private corporation sectors

What Is The Training Course Objectives?

  • Enrich the skills in finding and identifying causes of work stress and defining its type and causes
  • Identify electronic archiving programs and used systems to manage documents and files
  • Acquire the modern techniques of programs & integrated systems to develop systems of documents
  • Acquire the skills for files filing, retrieving and searching
  • Practical applications through some visits of corporations and governmental bodies to check departments' trails of filing

What Is The Training Course Curriculum?

Documents and Files Management
  • Documents definition and files definition
  • Administrative, technical problems that stem from documents & files
  • Modern administrative departments: Documentation & electronic filing
Documents Types (I)
  • Active documents
  • Inactive documents
  • How to handle the active and inactive documents
  • Comparison between active and inactive
  • Reports, Maps, Models, and Charts
  • Exchange orders
  • Administrative correspondences
Documents Types (II)
  • Renovation
  • Sorting
  • Arranging and organizing
  • Coding
  • Indexing and classification
  • Indexing
Systems of Storage and Retrieving Documents and Files
  • Filing by numeral order
  • Filing by geographical order
  • Filing by nominal order
  • Filing by vocal order
  • Filing by color order
Computers Systems and its Significance for Documents and Filing
  • Types of computers
  • Potentials of computers in storing data & documentary information
  • Types of electronic storing and its handle
  • Types of scanners and their effect on documents
  • Types of printers and their effect on documents
  • Types of screens and their effect on documents
Contemporary Programming in Documents and filing Management
  • Importance of the modern programming
  • Easy Image, Filenes, Plexus, CD ROMs, and Microfilms
  • Selection and application standards of systems and electronic programming
  • Prepare a classification & comprehensive coding system of documents & files in electronic archiving system
  • Arrange the required indexing for electronic retrieving work
  • Field visit to places in Egypt
  •  Practical application

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