Professional Meeting Management: Minutes Of Meeting

Code : 4/23

Why Attend This Training Course?

This training course is designed to give your participants the basic tools you need to initiate and manage their meetings. They will learn planning and leading techniques that will give then the confidence to run a meeting that will engage the attendees and leave a positive and lasting impression. Through this workshop your participants will learn the needed skills in planning and implementing a successful meeting. Meeting Management course will explore how to reduce waste and make meetings more efficient. This is a hands-on workshop and your participation will help make it a valuable experience. Use this time to begin the process of developing your skills along with other participants who share the same desire to improve their meeting management skills.

What Is The Training Course Methodology?

This training course methodology depends on enabling participants to interact and exchange experiences, explore their competencies and achieve their career aspirations, using forward-thinking training arts, such as theoretical lectures and/or open discussion to exchange opinions and experiences, scenarios, innovative thinking brainstorming. Participants will receive an agenda including training material as a reference, in addition to some extra notes and booklets. 

Who Should Attend This Training Course?

This training course is designed for all administrative leaders, managers and supervisors and their relevant level of staff in different departments.

What Is The Training Course Objectives?

  • Planning and preparing professional meetings
  • Identifying the participants
  • How to choose the time and place How to create the agenda and set up the meeting space 
  • How to incorporate your electronic options
  • Meeting roles and responsibilitiesChairing a meeting and tackle the tools to deal with disruptions
  • How to professionally deal with personality conflicts
  • How to take minutes and make the most of your meeting using various activities
  • Acquaintance with the managerial skills of organizing, planning and leading meetings and committees
  • Refine meetings and committees, managing and leading and dealing with situations skills and the assembled individuals to ensure the correct decisions and outcomes

What Is The Training Course Curriculum?

Basic Concepts of Conducting Professional Meetings
  • Planning and preparing (I)­
    • Identifying the participants
    • Choosing the time and place
    • Creating the agenda
  • Planning and preparing (II)
    • Gathering materials
    • Sending invitations
    • Making logistical arrangements
  • Setting up the meeting space         
    • The basic essentials         
    • The extra touches
    • Choosing a physical arrangement    
  • Identify meetings and committees and their role in increasing the managerial effectiveness
  • Different types of meetings and committees
  • Rules organizing the work path and procedures
  • Meetings and committees regulatory and legal aspects
Planning Skills and Organization of Meetings and Committees
  • Justification for convening a meeting
  • How to set agendas
  • Meeting basic arrangements
  • Meetings technical aspects
  • Permanent and adhere committees
  • Electronic options           
  • Overview of choices available        
  • Things to consider           
  • Making a final decision    
 Effective leading Skills of Meetings and Committees
  • Meeting roles and responsibilities   
    • The chairperson  
    • The minute taker 
    • The attendees
    • Variations for large and small meetings       
  • Chairing a meeting (I)               
    • Getting off on the right foot        
    • The role of the agenda     
    • Using a parking lot          
  • Chairing a meeting (II)     
    • Keeping the meeting on track        
    • Dealing with overtime      
    • Holding participants accountable    
  • Leading ways and arts of meetings, panel discussions and technical committees
  • Skills of dealing with different patterns of the meeting individuals and facing different situations
  • Skills of achieving effective participation in decision-making
  • Skills of discovering disagreement and agreement points to meeting members and identifying raised questions
  • Practical application
How to Draw the Subject for Discussion, Decision
  • Meeting time keeping skills
  • Skills of the good speech, effective presentation and listening
  • Meetings and committees’ key outputs (decisions / recommendations)
  • The role of committee secretary
  • Dealing with disruptions  
    • Running in and out         
    • Cell phone and PDA ringing         
    • Off on a tangent 
    • Personality conflict
 Decision-making Skills and Approval Procedures
  • Successful decisions and how to make them
  • Specifications and standards of good minutes and how to review
  • Developing techniques of meetings and committee’s performance
  • Taking minutes   
    • What are minutes?           
    • What do I record?           
    • A take-home template      
  • Making the most of your meeting   
    • The 50-minute meeting     
    • Using games       
    • Giving prizes      
    • Stuffed magic     
  • Open-ended discussion 

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